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The Crop tool lets you achieve these edits and more -- and cropping works with both pictures that are inserted on slides, or with pictures that constitute a shape fill. Follow these steps to explore more in PowerPoint 2013.
- In the Picture Tools ribbon, select ‘Crop’ 3. Resize the cropped section using the Black V handles that appear, resize the image itself by using the white circle handles, and move the image within the cropped area by dragging the image itself.
- Cmd+Opt+P Flow 10% → 100% Shift+1 → 0 Print One Copy Cmd+Opt+Shift+P Hue/Saturation Cmd+U Path / Direct Selection tools.
- PowerPoint 2016 for Mac finally includes the new-style equation editor (which was already available in Word for Mac and PowerPoint for Windows). An equation can be inserted using a ribbon button (.
- Select a tool and click and drag to draw on the screen. To change the default tools, select an option from the dropdown list next to a tool on the Effects toolbar.
If you use PowerPoint at work or at home, keyboard shortcuts can be a great time saver. Here are some little-known keyboard shortcuts I’ve discovered over the last few years while working on the PowerPoint team. These keyboard shortcuts are designed for PowerPoint for Windows. If you are using PowerPoint for Mac, you can still use them if you replace Ctrl with CMD (⌘) unless stated otherwise. I hope you find these keyboard shortcuts as useful as I have!
Draw horizontal or vertical lines
Press and hold the Shift key while inserting lines to make sure they are perfectly horizontal, vertical or at a 45-degree angle.
Keep objects in proportion
Press and hold the Shift key while resizing shapes and other objects to keep their proportions consistent. This is handy if you want to resize a circle without accidentally turning it into an oval.
Duplicate an object
Adding a bunch of identical objects? Just select your object and press Ctrl+D to duplicate it. This also works on slides.
Copy and paste formatting
If you want to format an object to look just like another object without reapplying all of the formatting by hand, use the formatting clipboard. Select the object whose formatting you want to copy and press Ctrl+Shift+C. Then, select the objects that you want to have the same formatting and press Ctrl+Shift+V to paste the formatting. This also works on the slide thumbnails if you have a slide background or theme that you want to copy from slide to slide.
This keyboard shortcut makes use of the Format Painter feature, which also allows you to copy formatting from one shape to another. The keyboard shortcut is a good one to remember since it packs even more power—once you’ve copied the formatting, you can paste the formatting onto as many shapes as you like without having to copy it again.
Group and ungroup
To group objects together, just select the objects and press Ctrl+G. To ungroup, select the object and press Ctrl+Shift+G. If you’re a Mac user, press CMD+Option+G to group and CMD+Option+Shift+G to ungroup.
Insert a new slide
Press Ctrl+M to insert a new slide after the currently selected slide. For PowerPoint for Mac, the keyboard shortcut is the same; you don’t need to substitute CMD.
Zoom
Press and hold the Ctrl key while using the mouse wheel to zoom in and out in the editor. On a touch device, you can pinch to zoom. For PowerPoint for Mac, this is another one where you don’t have to substitute CMD.
Center or align text
To quickly center text, press Ctrl+E. Not happy with your centered text? To go back to left alignment, press Ctrl+L, or press Ctrl+R to right align the text.
Clear formatting
To remove all formatting from selected text, press Ctrl+Spacebar. This will reset the text back to the default formatting.
PowerPoint content placeholders have logic built in to make sure your text has the right size and formatting to match the rest of your presentation. If you’ve changed the formatting for some text or you have pasted in text that already had formatting on it, you can use the clear formatting shortcut to make the text match the design of the rest of your presentation again.
To clear formatting on PowerPoint for Mac, simply click the Clear Formatting button on the Home tab.
Start Slideshow
Done editing and ready to present? To start a Slideshow from the first slide, just press F5. If you want to start from the current slide, press Shift+F5 instead.
As a bonus, here are a few more keyboard shortcuts you might have forgotten about. Happy editing!
Action | Windows | Mac |
Select all | Ctrl+A | ⌘+A |
Bold | Ctrl+B | ⌘+B |
Copy | Ctrl+C | ⌘+C |
Paste | Ctrl+V | ⌘+V |
Undo | Ctrl+Z | ⌘+Z |
Redo | Ctrl+Y | ⌘+Y |
Save | Ctrl+S | ⌘+S |
New presentation | Ctrl+N | ⌘+N |
Find text | Ctrl+F | ⌘+F |
Check spelling | F7 | F7 |
—Lauren Janas, program manager for the PowerPoint team
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Microsoft PowerPoint 2011 for Mac
[Editor's note: This is a review of the final, shipping version of Microsoft Office 2011 for Mac, provided to Macworld by Microsoft in advance of the suite's general release.]
Although it’s never been the dominant program in Microsoft’s Office suite, PowerPoint for Mac has enjoyed considerable success riding on the coattails of its Windows counterpart. But I was disappointed that PowerPoint 2008 (), the last major upgrade, missed opportunities to leapfrog Keynote (), Apple’s homegrown slideshow software.
PowerPoint for Mac 2011 remedies many of my complaints by combining compelling new features with a revamped interface that makes it easier than before to develop dazzling presentations quickly.
A better interface
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Microsoft's Ribbon is a core user interface element in all of the Office programs. The Ribbon sits at the top of the document window and provides quick access to the most commonly used tools. Its toolset changes based on what you're working on in the document.
I haven’t been a fan of the Ribbon in any of the Office apps for Windows, so I was pleasantly surprised by its implementation in PowerPoint for Mac 2011—the Ribbon provides instant access to most of PowerPoint’s tools and functions without being too obtrusive.
A handy new control lets you adjust the size of slides in the Normal and Slide Sorter views. That’s much more convenient than the toolbar’s magnification menu, which is still there. For users who prefer not to reach for the mouse, new keyboard shortcuts let you zoom in or out in 15 percent increments. With these changes, PowerPoint’s view options are considerably more flexible than Keynote’s.
Another interface enhancement makes it easier to work with busy slides that contain multiple overlapping objects. In addition to conventional commands that let you move individual elements forward or backward, PowerPoint 2011 sports a clever new view that displays every object on the slide on a series of translucent sheets that appear to float on the screen. As you mouse over each one, it lights up and a number indicating its position appears in the corner. You drag the pane to move the object on it toward the front or back.
In addition to helping you keep track of objects on individual slides, PowerPoint 2011 helps you organize complex presentations by placing related slides in sections in the navigation pane. Although you can similarly arrange slides hierarchically in Keynote, only PowerPoint lets you name each group of slides.
Enhanced media
A new Media Browser conveniently consolidates access to photos, sounds, clip art, symbols, and shapes in one place, and PowerPoint offers a dizzying array of ways to manipulate the size and appearance of graphics that you import or generate within the program. Like Keynote’s Instant Alpha, which lets you make an image’s background transparent, PowerPoint 2011’s Remove Background tool lets you select which parts of a picture to retain and which to clear.
New options let you crop, color correct, rotate, and add other effects to movies, which are now imported into presentations by default instead of being linked to. You can even choose a picture file as the movie’s poster frame, and you can pause and scrub through movies during a slideshow, a feature that was missing from PowerPoint 2008. Annoyingly, though, you still can’t trim movies by adjusting their starting and ending points, nor can you add sounds that play across a specific set of slides.
Animation and transitions
As in PowerPoint 2008, you define the timing, duration, and order of animations by using the Custom Animation tab in the Toolbox. PowerPoint 2011 fills a huge gap in the previous version’s animation repertoire by adding motion paths, which let you move objects along tracks that are predefined or that you draw from scratch. PowerPoint’s path animation tools exceed Keynote’s in some respects (PowerPoint’s paths are much easier to define and edit) and bring PowerPoint 2011 closer to PowerPoint 2010 for Windows. But I was disappointed that, unlike PowerPoint 2010, the new Mac version doesn’t include an advanced timeline, which displays all the animations on a slide in a graphical timeline format. That’s an unfortunate omission; it’s much easier to choreograph multiple animations graphically than it is to drag them up and down in a list.
I was also frustrated to see that PowerPoint’s library of transitions, the special effects that morph one slide into the next during a presentation, still aren’t up to Keynote’s standard. PowerPoint’s dissolve transition is coarser than Keynote’s, and PowerPoint lacks equivalents to many of the stunning effects in Apple’s software. For example, Magic Move, a versatile Keynote transition that moves objects as one slide replaces another, is absent from PowerPoint. Although you can duplicate the effect with custom animations in PowerPoint, it takes considerably more effort.
Long distance presentations
Collaborating on a presentation with one person is relatively easy, but it can be complicated if you’re working with a team that’s scattered around the country. Showing your presentation remotely can also be a problem if your audience doesn't use PowerPoint.
A new tool in PowerPoint 2011 lets you broadcast slideshows over the Internet using Microsoft’s free PowerPoint Broadcast Service. When you connect to the service using your Windows Live ID and password, PowerPoint uploads the presentation and displays a link that you can e-mail to your audience. Anyone who has the link can see the presentation in a Mac OS or Windows browser, whether or not they have an account with Microsoft.
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As you’d expect, this method of distribution imposes a few restrictions on your presentation. Slide transitions all are replaced by fades, audio isn’t transmitted, and movies don’t play on the audiences’ computers. It also takes time to upload the presentation, so you’ll need sufficient upstream bandwidth if your slideshow is large.
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PowerPoint 2011 also includes tools that let several people see and revise presentations on the fly by saving them to SkyDrive, another Microsoft Service that provides 25GB of free online storage. Anyone with permission can view and revise slideshows with a Web app, which provides basic editing tools, or using the actual PowerPoint application.
PowerPoint 2011 benchmarks
Open | Open with File | Import Slides | Scroll | Save File | |
---|---|---|---|---|---|
PowerPoint 2011 | 4 | 4 | 1 | 6 | 2 |
PowerPoint 2008 | 4 | 5 | 4 | 6 | 4 |
Results are in seconds. Lower results are better and are in bold.
How we tested. We opened a 3.7MB presentation file, imported a 7.7MB file, scrolled a 24-page presentation, and preformed a Save As function.—Macworld Lab testing performed by James Galbraith
In benchmark testing, PowerPoint 2011 was faster than PowerPoint 2008. We'll provide more detailed benchmark results in an upcoming lab report.
Macworld’s buying advice
PowerPoint for Mac 2011 boasts more than a handful of worthwhile improvements, including greatly enhanced support for QuickTime movies, path animations, features for sharing and collaboration, and an improved interface. Despite a handful of miscues, it’s Microsoft’s strongest upgrade of the program since 2004. If you’re using an earlier version, updating to PowerPoint 2011 should be an easy decision.
If you’re shopping for your first presentation software, choosing between Keynote and PowerPoint is a tougher decision. The two programs are much more evenly matched than ever before, each beating the other in some respects. Despite its inferior transition effects, PowerPoint is the better choice if you have to share presentations with other PowerPoint users. And, even if you’re a die-hard Keynote fan, PowerPoint 2011 is worth a close look.
Editor's note: Updated 9/29/10 at 3:45PM PT to remove reference to Ribbon functionality in Windows.
Hotkey For Mac Powerpoint Crop Tool Missing
[Franklin N. Tessler is a radiologist who has been writing about presentations for more than 20 years. He lives in Birmingham, Alabama.]
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Mac Powerpoint Tutorial
Microsoft PowerPoint 2011 for Mac
Pros
- Enhanced interface
- Supports path animation
- Online collaboration and sharing
- Improved movie options
Cons
- Transitions not as good as Keynote’s
- No graphical timeline for animations